Bulk Mail Services

The UK Postal Services team supports the marketing efforts of the University through the preparation of mass mailing designed by our various colleges, departments, and programs. Annually, we prepare and submit more than two million pieces consisting of postcards, trifolds, enveloped inserts, and magazine type products. Bulk mail offers numerous advantages that can supercharge your marketing efforts.

Bulk Mail is the most economical method of mailing. The following are requested to mail at reduced rates:

Distribution Services approval of the proposed content of the piece, prior to printing.
Minimum volume of 200 pieces.
Must be official University business.

Permit51 Job Alert Form (PDF) is available for download.

For questions pertaining to Bulk Mail, please contact ukpostalservices@uky.edu.

Bulk Mail In-House Services:

Folding, addressing, inserting and metering required are examples of services that can be ordered through UK Postal Services. Other in-house services can be found below. For more information about these services, please contact ukpostalservices@uky.edu.

The Post Office can ink-jet your addresses directly on your mail pieces or through laser printing. Addresses are typically in black ink but can be in different fonts.

Campus addresses can be ordered through UK Postal Services with 48-hour notice. For example, you may want to order addresses for specific groups including Deans and department heads, staff, and/or faculty.

Mail not properly addressed due to insufficient data will be returned. If requested, our team can utilize our software to ensure the data is clean. Another option is to request an ancillary service endorsement, which will put the obligation on the recipient to give you the proper address. For more information about ancillary endorsements, visit USPS.com.

UK Postal Services can hand insert your mailings, or depending on your needs may utilize special equipment to insert up to six (6) pieces.

Before you begin your publication design, please give us a call or visit USPS.com to view rules and regulations related to fold design and tab requirements.

Most folds require tabs to secure the mailing. For your convenience, we offer three types of tabs: opaque (regular), clear and frost. Please work with our staff representative to discuss what will work best for your mailing piece.

Demographic and/or geographic mailing lists can be ordered through the UK Postal Services. To obtain the appropriate data, requests must be submitted to the UK Postal Services at least 3 business days in advance. For more information regarding this service, please contact ukpostalservices@uky.edu.

Bulk Mail Procedures

Review services provided by Bulk Mail

Submit Bulk Mail Job Order
Send mailing list in an Excel spreadsheet. See Sort information below.
Depending on what the mailing entails, your materials may need to be delivered to the Distribution Center or picked up by our staff.

Sort:

Customers are expected to send their mailing list(s) Excel spreadsheet. When setting up your spreadsheet, names and addresses must be separated by columns.

Example:

Name

Company

Address 1

City, State

Zip Code

Most lists will require editing. Keep in mind that even if you send your mailings to us presorted by zip code, there is still much work to do. UK Postal Services has software that separates mail to the finest extent required for the standards set for the paid rate.

Bulk Mail Services

Bulk Mail In-House Services:

Addressing

Inserting

Folds & Tabs

Demographic and Geographic Mailing Lists

Bulk Mail Procedures